Internal Operations

Operations Workflow Automation System

Automate internal processes that involve multiple steps, approvals, handoffs, and status tracking. Replace email approvals, manual updates, spreadsheets, and constant Slack message

$100k–175k10–14 weeksROI in 11 months

How It Works

Purchase req
Budget checkAuto-route chain
48hr → 4hr
Time-off
Coverage checkManager approval
Instant confirm
Change requests
Impact analysisStakeholder buy-in
80% faster
Vendor onboard
Risk assessmentMulti-dept sign-off
Zero delays
Access requests
Security checkProvisioning
10min → instant

Use Cases

Procurement

  • Purchase request → approval → PO creation → vendor notification
  • Budget validation before routing
  • Multi-level approval chains
  • Vendor evaluation and onboarding
  • Contract renewal automation

HR Operations

  • Employee onboarding workflows (IT setup, access, training)
  • Time-off requests with coverage checking
  • Performance review cycles
  • Promotion approvals
  • Offboarding checklists

IT Operations

  • Access requests (validate, approve, provision)
  • Change management (assess impact, get approvals)
  • Incident escalation
  • Software procurement
  • Asset lifecycle management

Finance Operations

  • Budget approval workflows
  • Expense reimbursement
  • Journal entry approvals
  • Month-end close checklists
  • Audit request responses

Core Capabilities

Ten modules working together to support the full workflow process, including intake, approval, and execution.

Form-Based Intake

Structured request forms that capture all required data upfront

Dynamic Routing

Business rule routing with dynamic approval chains based on request type

Parallel & Sequential Approvals

Flexible approval flows that run in parallel or sequential order

SLA Tracking

Auto escalation and countdown alerts before SLA breach.

Mobile Approvals

Approve or reject requests from any device, anywhere

Tool Integration

Integration with existing tools (Slack, email, HRIS, ERP)

Audit Trail

Complete audit trail and reporting for every workflow action

Ops Dashboard

Dashboard visibility for ops teams with real time workflow status

Exception Handling

Graceful handling of edge cases and out of the policy requests

Smart Notifications

Automated notifications and reminders at every workflow stage

Typical Results

Approval time

Same Day

From Several Days

Lost requests

70% - 90%

Reduced By

Process visibility

Real time

None

Manual follow-ups

Reminders

Reduced Significantly

Compliance docs

Automatic

Manual

Employee satisfaction

Improved

Internal Feedbacks

Built For

Companies with 200+ employees and multi dept approvals
Procurement teams drowning in email approvals
HR teams managing complex onboarding/offboarding
IT ops needing compliance ready change management
Finance ops with audit sensitive approval workflows

Example Scenario

Tech Company

800 employees, 300+ procurement requests/month

Automated system that validates budget availability, routes through dynamic approval chains based on amount/category, integrates with accounting software for PO creation, and notifies vendors. Reduced approval time, eliminated lost requests, gives CFO real time spend visibility.

Reduced

Approval time

Reduced

Lost requests

Real time

Spend visibility

Discuss Your Operations